Put yourself in the role of a project manager collaborating with MTD, an events company.
Considering the difficulties and problems that MTD encounters in their projects, what insights have you gained this week that could offer assistance?
If an iterative approach were employed in organizing an event as a project, what would be the consequences? Similarly, what are the implications of adopting an agile approach? If the company sought your advice, what would you recommend?
Contribute your thoughts and ideas to the discussion.
– As a project manager with MTD, I’ll first of all gather enough information about the former and present project, study the information which will help me in handling the present project, then make sure there’s proper communication between all stakeholders involved in the project.
– This iterative approach to event planning will break down the process into smaller and more manageable phases, thereby making the progress of the project more visible and faster.
– Agile, with its emphasis on flexibility and rapid response to change, goes very well with the dynamic nature of event planning. Flexibility will help manage both the project management team and all stakeholders involved
First thing is to do a deep research about the company and the previous projects they had then analyse it and then follow up with communication to the stakeholders first then the team members and mtd letting them know the process then assign tasks to team members according to their strengths and areas of preferences and expertise
Poor communication was the main challenge the team had to deal with. Also, from the start, the major stakeholders were not properly engaged.
Inorder to ensure that the team spirit was restored, Karen was able to understand the members of the team which made it easy for to know the right approach to be used in fostering proper communication amongst them.
The skills identified are; problem solving skills, proper research and communication at the end.
As an MTD project manager, the first step I will take is to gather information’s on their previous projects or events, study them and understand the methods and approaches they used the challenges they encountered and the result of the event or project then proceed to communicate with the stakeholders and sponsor to know what exactly they want or they want it and what they are expecting as the outcome of the event,these would help to know the kind of method or approach to deploy.
My advice would be to use an approach that’s flexible and encourages feedbacks and improvement. An approach that would limit risks and give room for recreation or corrections before escalation. Method or approach that encourages team work and and support such that team members will not be burnout .
Since there’s no one perfect approach to projects, flexibility will make it easy to change course when faced with challenges that is beyond what the initial method or approach can handle and implore or inclOther method or approach by so doing thee will be a successful events.
It has been quite an eye-opening week, really going into the details of project management, particularly event planning. From working with the events firm MTD, it has reeled off a few issues common to them, such as addressing last-minute changes, meeting the varying expectations of different stakeholders, and coordinating efficiently various teams within their areas. Based on my experience, there is a great case for an iterative and agile setup in managing an event.
Iterative Approach Implications:
This iterative approach to event planning will break down the process into smaller, more manageable phases. For instance, it would start with the initial brainstorming phases, which would undergo successive rounds of feedback and refinement to arrive at a choice. Through this, MTD will be able to experiment with different ideas and concepts and narrow them down progressively to the best possible outcomes. Among the many benefits it can bring into a project, Early Identification and Solution of Problems ranks high. This methodology allows one to realize and solve problems at an early stage instead of their incidental revelation at a later stage, which is possibly more expensive. Besides, this approach supports a culture of continuous improvement, with each iteration building on the one that preceded it.
Implications of Agile Approach:
Agile, with its emphasis on flexibility and rapid response to change, goes very well with the dynamic nature of event planning. Agile, under this scenario of MTD, would incorporate cross-functional teams working in short sprints, producing incremental values, and reviewing priorities frequently. This helps attend to the unpredictable nature of things concerning the events, like vendor availability or changes in the client requirement. The need to maintain a flexible schedule and the issues associated with priorities are those problems that could be best handled by MTD. It will easily adopt any change that may come as a surprise without sacrificing the quality of the event at large.
My Possible Advise to MTD:
If I were to advise MTD, I would tell them to use both iterative and agile approaches in a hybrid way. First, an iterative process at the beginning of the planning phase would not only yield scope for creative ideas but also define the basic components of the event. As the date of the event draws closer and concrete decisions become necessary, shift to an agile framework to maintain responsiveness to last-minute changes and efficient execution.
In addition to this, instilling a culture of open communication and collaboration is important. Regular check-ins with the team and stakeholders will ensure that everybody is on the same page, whereas at the same time, any probable issues will be curbed before things get worse. This technology adopted for project management and communication can be further integrated to bring ease of operations and coordination.
In other words, iterative and agile approaches are two paradigms that may be coupled to give flexibility and structure to MTD, ensuring that no event becomes too intricate. This duality of approach will avoid risks and maximize opportunities for delivering memorable and well-run events.
As a Project manager collaborating with MTD Event company , I will apply the main phases of Project management by first going through the initiation and planning process by organizing all information available on projects at hand, having a meeting with the stakeholder/client , Define the project goals, find out the resources available which include vendors, equipment, location and more
I will then create a budget, select schedules, establish my team and then determine roles and responsibilities by having a meeting with my team
Subsequently using agile methodology which allows task to be completed in iteration and also allow for feedback in between the project and also be able to mitigate possible risk
Gbemisola Atunda-olu Cohort 17 Team 5
As a project manager for MTD, I would go with the iterative method because it gives opportunities for regular feedback and time to fix up any mistake being made
Aishat Aiteseme Abdulrazaaq
Cohort 17
Team 1
As a project manager working with MTD, I’d consider the implications of iterative and Agile approaches to setting up an event. My advice to MTD is to start by introducing iterative development principles to specific event projects, focusing on incremental progress and continous improvement. Then gradually adopt Agile methodologies, such as Scrum to enhance collaboration and adaptability. Develop a hybrid approach blending traditional event planning with Agile principles to suit MTD’s unique needs. As a project manager, i will provide trainings and coaching to ensure teams understand and embrace the new approaches. I will establish clear goals, metrics and feedback mechanisms to monitor progress and adapt strategies as needed. I will also emphasize communication, transparency, and stakeholder engagement throughout the process.
As a project manager, I’ve realized that no project is free of challenges. For the MTD event project, applying both iterative and agile approaches will be beneficial. By sourcing the right experts and delivering the project in sprints, we can achieve the best results in the shortest time possible.
I’ve learnt that each project presents its own unique challenges and as a project manager, the ability to come up with solutions to these problems in a collaborative manner while not losing sight of the goal and your team is key.
The implications of employing an iterative approach are: it is timely, cost effective, improves usability, aids in managing risks as well as it offers continual improvements.
The implications of employing an agile approach are: It reduces waste by minimizing resources, rapid deployment of solutions, increases focus on specific needs of the customers aswell as increases frequency of collaboration and feedback.
if my advice was sought, i would recommend the use of agile methodology in delivering projects, because the company seeks to leave a lasting impact on the environment and the best approach to employ is one that provides the avenue to do that.