Put yourself in the role of a project manager collaborating with MTD, an events company.
Considering the difficulties and problems that MTD encounters in their projects, what insights have you gained this week that could offer assistance?
If an iterative approach were employed in organizing an event as a project, what would be the consequences? Similarly, what are the implications of adopting an agile approach? If the company sought your advice, what would you recommend?
Contribute your thoughts and ideas to the discussion.
As a Project manager there’s no perfect approach in handling a project there for a pm should be versatile should be careful review the best approach should be used for the project. the use of VUCA framework tools should be a guide.
Challenges and Issues MTD face in their project
Time management- Planning and executing events require precise time management. MTD may face challenges in coordinating multiple tasks and ensuing everything is completed within the given timelines. Unexpected delays or last-minute changes can further complicate the schedule
Venue selection and logistics – finding suitable venues that meet the event requirements can be challenging. MTD needs to consider factors such as capacity, accessibility, amenities, and cost. Additionally, managing logistics, including transportation, accommodation, and equipment setup, can be complex particularly for large-scale events.
Implications of iterative approach to set up an event
Enhanced risk management- With an iterative approach, you can proactively identify potential risks in early iterations and take corrective actions to minimize their impact.
Iteration fatigue- Continuous iterations can lead to fatigue or burnout among the project team if not managed effectively.
Implications of an Agile approach
Faster time to market – Agile methodologies such as Scrum or Kanban, focus on delivering working software in short iterations known as sprints or iterations. This allows for quicker release cycles and enables organizations to bring their products or features to market faster, gaining a competitive edge.
Advise to MTD company
Understand the Client’s vision- Begin by having a detailed discussion with your client to understand their goals, expectations, and vision for the event.
As Project Manager, I will have to combine all approaches but at different stages, Linear will be more suitable while planning the event, when it comes to implement, iterative will be more used as the environment is changing regularly and mostly uncertain, to keep communication with all parties involved in the implementation of the project.
Project Management should be versatile knowing fully well that there’s no perfect approach in handling a project hence options should be carefully reviewed and the best approach should be selected for the project.
Hence As a PM working with MTD, I’ll use the iterative approach and I’ll also implement the VUCA framework.
As a PM working with MTD, I will adopt the linear approach in the planning of the project. But in its execution, I will adopt an interactive approach . This approach will provide effective feedback, reduce risks as risks can be easily identified and resolved. It will provide for effective communication and collaboration. Time management to will be at its best as setbacks will be handled immediately they are identifies and not wait for the end of the project to identify setbacks. The VUCA framework will be be used to develop suitable responses for challenges faced.
There’s no perfect approach and a project shouldn’t follow only one type of approach.
As a PM working with MTD, I’ll use the iterative approach and I’ll also implement the VUCA framework.
Using an iterative approach to setting up an event as a project can have several implications, both positive and negative.
Some of them are:
1. An iterative approach allows for greater flexibility and adaptability throughout the event planning process.
2. It allows for regular communication and coordination among team members and stakeholders.
3. Iterative approach requires continuous monitoring and evaluation of progress, outcomes, and key performance indicators.
4. Using this approach, potential issues and challenges or risks. can be identified and addressed as soon as possible .
Using the iterative approach MTD is fine since the market is posed with uncertainty and volatility. The iterative approach would help MTD to plan and strategize in the dynamic market.
Agile approach is used for a project posed with VUCA.
As the project manager collaborating with MTD an event company; I will consider that not one size fits all in a project approach. I organizing an event Iterative approach will be considered because of the time and it is less expensive because in using this apprach one can easily predict the apprach since its uses time box or sprints meaning one can make changes at a point if it is foundout that there is a missing link. looking at the characteristics of iterative and agile approach which is feedback and building the right solutions for the success of the project. one must also consider transparency and speed of the two mntioned approach.
But since not one size fits all the Linear approach can also be considered possibly at the concept and definition stage. So I will consider the three approach at some point of the project where it is required.
As the Project Manager working with MTD, I will ensure that there is an established clear channel of communication with the relevant stakeholders and that the information is tailored to each stakeholder in a clear and comprehensive tone. Besides, communication will be frequent to update the stakeholders to inform decisions about the project plan. Conduct one on one, where possible, with team members to ensure they understand, and are adhering to the project set out objectives.
As the PM, I will clearly explain the complexity and ambiguity of the project if there are to the relevant stakeholders to be transparent as possible and individually interact with each stakeholder to create a sense of belonging and relevance to the project.
In the execution of the project in question, it is well established that in such a project as MTD’s, the linear approach is always the initial process but there comes along the project lifecycle the need to implement the iterative approach due to the environmental factors or influence with regards to the complexity of the project.