Put yourself in the role of a project manager collaborating with MTD, an events company.
Considering the difficulties and problems that MTD encounters in their projects, what insights have you gained this week that could offer assistance?
If an iterative approach were employed in organizing an event as a project, what would be the consequences? Similarly, what are the implications of adopting an agile approach? If the company sought your advice, what would you recommend?
Contribute your thoughts and ideas to the discussion.
Planning an event can be a complex process, but there are instances where a well-defined strategy has proven to be an effective formula for successful event organization and preparation. To plan an event effectively, a project manager must first determine the scope of the client’s requirements and then select the most suitable method—whether it’s a linear, iterative, or hybrid approach—to align with that scope.
Planning an even requires a well defined scope and strategy to get the required results and iterations are most definitely needed because of the complexity of the project and the factors that may affect its delivery, so in other to meet the clients need at the required time frame we have to deploy a method that keeps us on track and review if we are still expecting the required end product or if we can find other means of making it work and on time for the clients.
For me the first thing to do is to get the buy-in of every member in the team through effective communication and make them understand why the current way isn’t sufficient to deliver the project needed. This is important because by nature, people can be resistant to change, so they first need to see that this isn’t working and then provide an alternative that works.
It’s also important to know that being stuck and unyielding from a particular position can be hindering for a project hence the need to employ the hybrid method to get the desired result.
Tips on Forming Teams for Project:
PM may be saddled with the responsibility of leading a team of amateurs and it gets difficult for him/her to get the job done. In such cases, the PM would need the services of experienced individuals who would come in on contractual terms and help tackle the anomalies.
I will use a combination of methods, from linear approach to iterative, to information and expert analysis just to clear any uncertain and I will also make use of communication effectively with my team.
As a PM working with MTD I’ll apply the hybrid methodology because it create processes and makes adaptation flexible for both you, your team and the stakeholders. In any complex situation I’ve learnt so far that communication is key and getting everyone involved in new plans and plans made to achieve the goal is very important and projects are achieved greatly applying this principles.
With a complex project like the MTD’s, the hybrid approach is more appropriate. With more emphasis on the iterative method. VUCA will be considered here and each of the stakeholders will be actively engaged during the life cycles of the project to deliver optimum results.
A project team is as vital as the project to be carried out by the team. The project’s outcome interprets the effectiveness of the project team. PMs should take The project team seriously because they can make or mar his efforts.
Planning an event is not always straightforward. And while this is true, there have been instances where a general strategy or approach has shown to be a generally workable formula for organizing and preparing an event.
In order to plan an event, a PM must ascertain the client’s requirements’ scope and then choose the method—linear, iterative, or hybrid—that best suits the scope.
In my position as a Pm in MTD, I will analyze the kid of project to know if it a large scale water supply or on a small scale, this will enable to know the modalities. But should incase is a large scale supply.
Combining life cycle is gainful
1. Testing ideas and learning about the project and user’s requirements. Should incase I can make provision for alternative water supply to meet up the time frame before recycling the used water which will demand a stationed overhead tank.
2. Accelerating Project delivery of project out by setting up mini projects within a time to move to the next phase.
As a summary I will used the hybrid life cycle to carry out the project
As an MTD collaborative project manager it’s clear to me that the best way to handle a complex project with many moving parts and resources is to deploy the two methods of linear and agile methods in solving any VUCA situations that may arise.
My advise would be to constantly engage the customers to gain feedback as well as to plan and execute in shot sprints considering the project mapping has been done.
Some of the things to look out for will be;
-managing water quality, -preparing for shortage of water at the event
-Having technicians on standby should there be any quick fix during the actual events.
– Letting the Stakeholders know what the project aims to achieve and milestones in the project.
Many VUCA situations may arise such as a burst of pipes, shortage of water if more people turned up than expected, mistake in following regulations and many other human errors but putting the Linear and agile framework as an hybrid method will help solve most of the challenges that may arise in the course of the project.
As a PM at MTD, I would prefer to engage more of the Hybrid approach because MTD’s project seems to be a very complex project that needs review and changes where necessary as the Project progresses. It is pertinent to note that this Hybrid process, would engage more of the iterative approach.
As a PM, you believe with me that there is nothing like the best technique, you handle a project according to the situation and environment at a particular time. Looking carefully at event planning as one of the MTD projects, it is best to combine both linear and iterative together because in an event you may not be able to determine things but you must be ready for VUCA situation and the needed tools to capture the situation to satisfy your stakeholders. A combination of both approaches is needed because it helps you to test-run, accelerate delivery, increase visibility and transparency and it provides assurance for stakeholders that you are capable of the situation.