Communicating with stakeholders – DISCUSSION
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Constant communication is really important as it keeps everyone briefed and aware of the level of progress of the project. Daily communication will help in foreseeing issues and analyzing them to give the necessary solution. It keeps everyone prepared and not shocked by matters arising.
One of the project managers in the video made a statement “Don’t be afraid to bring bad news to the table”. In my view existing communication and a good plan to communicate with the stakeholders will make it easier to discuss the bad news and to find a solution to it together.
Holding onto the statement of one of the project managers “Never bring bad news for the first time in the forum”. This isn’t talking about not sharing the odd situation with the stakeholders but it emphasises having a good communication plan, that tells when and how to relate matters to the stakeholders duly.
Having to discuss the odd situation with individuals before a general meeting would do more to the acceptance level in the general meeting.
Communication must be holistic in project managemnt. Communication with peers to be in line with the working trend, communication ywith the sponsor/line managers to earn their continuous support of the project, communication with project team members to help the project manager stay proactive on issues, and finally be in constant communication with the clients to buy their additional support in areas that need change. Communication with the stakeholders must be holistic.
Communication is key in project management. To have a successful work done, a project manager should communicate to his team/stakeholders, presenting everything as it is and not being scared of bringing bad news to the table.
As said in the video, it should have a better approach on how to present it to the team.
Information is truly key in any project. Having a plan, constant communication and most importantly tailoring it to the stakeholder one is meeting can not be over emphasised. in my organisation presently, I would discuss most of our clients as analytical, people oriented and innovative. So as a Project manager, I have always tried to bring results and evidence, inspire hope and show that we care about the project at hand.
The idea of not being scared of being the one to break the bad news got me so intrigued because for some one like me who focuses on Customer service management, it is often hard to tell management that there has been a decrease in sales as a result of unsatisfied customers but after watching the video and seeing how this could be resolved professionally by meeting personally with each stakeholder before bringing it to the board room, I am nau certain that bad news are essentially part of the ways to grow a company if it is communicated well😁.
The importance of constant and concise communication cannot be overemphasised. In a construction setting, I’m of the opinion that all three strategies mentioned are quite important: constant communication; tailoring communication to who you are relating to and having a communication plan. There has to be constant communication between the project team and the stakeholders because construction mostly involves a lot of change orders. The industry involves a lot of diverse professionals; therefore, communication has to be tailored to everyone to aid effective communication. Having a communication plan helps, as every member of the team knows the plan to follow thoroughly and knows what is expected of them.
In project management effective communication is key. How that a project manager is in the right position to ensure that all deemed information is communicated to the parties/stakeholders. And also, in some cases it’s important to present evidence and data to backup what a product manager is trying to communicate so as to enhance proper understand among parties involved in the project. All this, is so that there’ll be cooperate participation in ensuring that the project is achieved as planned.
As mentioned in the video by the three project managers, one cannot but emphasize that Communication with all stakeholders plays crucial role in ensuring the success of every projects. Hence, project manager needs to be apt in communication skills to present clear and concise up to date information at all times. This can be done either as verbal or written, informal or formal depending the information to be shared or obtained or circumstances involve and also communication its also important in dealing with all project team member so all can be in sync at all times with the scope, timeline, set deliverables for achievement of the project.
Communication is a very vital tool in pm and it’s important to always communicate as clearly as possible. One thing that piqued my interest is to not be afraid to communicate any changes in project cos it’s my duty as a pm to deliver projects.
The key to effective project management is to maintain communication with all lines of controls.