Communicating with stakeholders – DISCUSSION
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Having a communication plan is pivotal to having a successful project. It would help analyse the needs and expectations of the project, ensuring that each team member understands his or her role.
Empathy is important as well as it helps the Project manager understand the strength and weakness of his team members and also help the project manager give vision and inspiration to his team.
Constant communication as always been key in my profession. having to collect the project brief from the client (sponsor) to brief development and transmitting same to the project team, contractors, suppliers, workers and even to the least person on the project.
Without proper and constant communication, the entire project can be ruined. I need to communicate in simple language, ask questions and give instructions in clear and well defined terms.
Modupe Esther Popoola(PM Team 9)
As a Project Manager when leading a project some skills are essential
1) communication: As a Project Manager communicating with stakeholders is very crucial and necessary, when there is an issue the Project Manager needs to inform the sponsors and stakeholders when there will be a change in the project or an increase in the budget.
2)Taking responsibility: Nobody likes bad news, but when there is an issue, the project Manager is to inform the sponsors and proffer solutions
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As a Project Manager I interact with the vendor, my boss and the head of finance. I first get details of what my boss expects from the vendor and a time frame to deliver, then I set up a meeting between my boss and the vendor. Decisions are made and I follow up with the vendor to get the Bill of quantity which is sent to the head of finance and my boss. Another meeting is set up with the vendor , my boss and the head of finance so negotiations can be made. The next is payment and project execution.
Ijeoma Egbu
June 17, 2024 at 8:34pm.
Communication with stakeholders should basically start from the onset of a project. From the sponsors to the clients and team members, there should be a clear explanation regarding everyone’s roles and level of involvement. The goals of the project should also be made clear. Honestly and clarity must be the watchword. This helps in reducing undue expectations and assumptions. These would be documented and referenced.
Modes and level of communication with stakeholders can also be based on the stakeholders roles and expectation in the project lifespan.
Project sponsors can be communicated through scheduled meetings directly with the project manager. Others can be in the forms of monitoring, information dissemination, collection of feedbacks. The project team must be communicated daily as the case maybe depending on agreed modes.
Overall, every communication with all stakeholders must be regular and open. Levels of involvement clearly written and clarified. Exaggerating a project output must be avoided.
Naomi Catherine mukami
Team 6
For me I feel that he strategies that work for me are:
1.constant communication with the team on the ground, from previous experience I have had great challenges having a project manager who does not listen to feedback from the final consumer of the produce, that gave me a hard time in project implementation.
2.Reporting helps everyone to know the progress of the project and input needed from all stakeholders.
3.Getting individual meeting with stakeholders helps alot in reviewing project issues, especially when things are not on the right track.
4.Ensuring the stakeholders understand the need to work under realistic time frames.
5.constant communication with the clients, keeping them updated on any plan changes, additions and keeping the team on the ground up-to-date as they carry out their tasks is another crucial task.
Strategies that work for me:
1. Tailoring communication to stakeholders needs
2. Having one on one communication with stakeholders
3. Having a written, planned communication plan
The strategies that works for me are–
1) Tailoring my communication plan to suit individual project stakeholders.
2) Not bringing bad news to the table without first discussing it with individual stakeholders before a round table meeting.
3) Communicating with all lines of stakeholders.
4) Having a written communication plan.
Team 9.
How to communicate with the stakeholders:
1. Tailor your conversation according to the stakeholder
2. Have a written down plan
3. Constant communication during the project period is key
4. Making sure everybody are working according to the schedule
5. Before bringing bad news to the table, also find possible solutions.
Communicating individually with your various stakeholders helps to have a personal views about your work assessment with them.
It helps to get a good view of your progress and your lapses as seen by the Stakeholders