Communicating with stakeholders – DISCUSSION
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Any software or tools can be learnt. The primary skill of a good project manager is communication and people management.
For me as an executive Assistant I relate on a daily basis with different types and levels of stakeholders; the communication style I have adopted is that which is similar to the second speaker – Communicating with each stakeholder according to their style communication, I usually prefer a one on one interaction because that way I’m able to get feedbacks that aren’t influenced by a third-party in the room and it gives me room to personalize the experience.
Idogbe Ojomenale Daniel
Communication is is very essential and vital in a project because it requires proper feedback and good communication between the stakeholders to The clients, sponsors or Project team. This simply means Communication is Effective when there’s always a Feedback, Therefore it helps to control or regulate problems which may arise as the project progresses.
The role of communication in project management is very vital in ensuring success and rapid delivery. The effort of a Project manager becomes more fruitful and progressive if he gets the full backing and support of the sponsor.
Keeping and maintaining client’s support is largely dependent on the project manager’s ability to carry every stakeholder along by keeping the communication line open and ensuring regular reporting of both evolving challenges and progress being made.
communication is crucial and vital to project managers because they inform vested stakeholders about the progress of the project they are handling. Daily feedbacks are necessary always. Get their inputs and measure if the project is going according to specifics especially the sponsor.
The strategy of communicating with the stakeholders should be on open ground that to be open and to be truthful as a project manager we should always keep the stakeholders to date on how the project is going and we shouldn’t be afraid of sharing both bad new and good new
But before sharing the bad new we shouldn’t always have a way out to solve that problem
And also understanding as a project manager you’d be able to know where each stakeholder is on. You’d be able to identify each of their positions if it would help or hinder the project then it would be easy for you to know what they feel like, and you’d be able to clear their mind and proffer a solution with face to face discussion in case of those who are not really in for the project or have a doubted mind before they come together for discussions.
The engineers on ground are my eyes and ears so it is important I communicate with them regularly.
When issues need to be resolved I do not go to a meeting where all stakeholders are present to discuss it directly, that is like dropping a bomb on their laps. I will first of all, go to them one by one so that they are already familiar with the issues before coming to a general meeting. Thus, managing the shock waves.
Odinfe David Chika
Team7
Cohort16
Effective Communication and planning play a great role in my line company activities and help in carrying out our tasks effectively and efficiently. Using customer relationship management (CRM) helps us to give daily reports and the next line of action which the Departmental heads can view make comments and follow up
Umejinkeonye Chima Benson Team 10
In an educational context, effective strategies include setting clear objectives and detailed planning, aligning with institutional goals. Communication is crucial; identify stakeholders such as students, parents, and faculty, and use regular channels like emails, newsletters, and meetings to keep everyone informed. Schedule consistent updates and encourage feedback for transparency and engagement. Implement the project while staying flexible, monitor progress, and adapt as needed. Promptly communicate changes to maintain trust. This approach ensures well-managed projects that align with institutional goals and engage stakeholders effectively.
Stephen Izuchukwu Emeasoba.
Team 9, Cohort 16.
Based on the video. The communication style that have worked for me in my organization is tailoring my communication style to individual stakeholders (Heads of Departments, Sectional Managers, Directors) due to their different professional background and job experience.
In my organization, communicating bad news to management has never been an issue provided you also present Recommendation/Possible solutions to the said bad news.
So presenting recommendation/possible solutions along side a bad news to stakeholders helps to shift their attention to the solutions rather than dwell so mush on the problem.
Knowing how to effective communicate among stakeholders is important as well as knowing the right mode of communication to use for each stakeholder.