Communicating with stakeholders – DISCUSSION
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As a Project Manager, I understand that communication is very important and I should first of all ask my client the update that he/she will like me to be updating them from time to time to avoid confusion. Communication with the stakeholders and project team is very important and I will learn to be comfortable with bad news as well.
Communication in project management is very crucial and shouldn’t be overlooked because it enable project manager to forsee problem.
While communicating with the stakeholders as a project manager, ensure you always have everything down on communication plan and note the key messages.
I understand that constant communication is important, You have to communicate on a daily bases in case of any change. Also you need to write out all the plans as you are talking to all your stakeholders. Reporting issues shows your level of progress in the team.
All the strategies suggested by the project managers apply well in our situation.
1: Regular communication: Constantly communicating with the client and all lines of control is key to maintaining the flow of information, foresee problems and proffer solutions. When the client understands how the system works it will help him to make his decision and accommodate necessary changes if need be.
2) Communication style is very important in order to make sure that everyone is carried along, for example some of the stakeholders are action oriented, some are people oriented while some are analytical, the project manager needs to tailor his communication style to reach or meet the needs of the stakeholders and that will contribute to the success of the project.
3) Reporting is very important to ensure that everyone understands the level of progress of the project.
As a project manager I have come to understand that constant communication with all lines of controls. Speaking to the clients and carrying them along is very important.
Secondly, as a project manager, I shouldn’t be afraid bringing bad news to the table if any challenge is encountered along the line.
But that “Bad News” shouldn’t be brought to the table when having a first time meeting with the stakeholders.
Discussing with each of the stakeholders one after the other, should be done so you don’t take them unaware and so the news doesn’t come like a bomb shell.
Discussing all the challenges with them and proferring solutions to these challenges is just the best way to address and resolve issues.
N/B: One of the roles of a Project Manager is to make sure issues are addressed and as well resolved.
have learnt that it is paramount on most project to neglect a certain stakeholders which is the sponsor, but as a good project manager you must have a regular communications with these people among other members on the project, from the beginning of the project you must understand what the stakeholders want,how ,why,when, and as the project progresses you must intimate about it and in a situation of bad news don’t know present it to all the stakeholders at once in a same meeting but try to have done a one on one discussions about the said matter and possibly make them see how you intend solving the issues. honesty and transparency is equally important in order to have a project free of distrust either from the stakeholders or the team members.
Communication is a crucial aspect of any Project Management. When communications are been transparent. it makes the project has less errors, and also makes the stakeholders to know the processes of the project.
I understand that firstly you do not neglect your client to do things on your own as they should be carried along and the processes shared with them. Ensuring you you are always positive with your reports .
The strategies that apply well in my situation is the ability to have a map out everything that needs to be communicated to the stakeholders and having a flow of how you want to communicate it.
Another strategy is not dropping a bad news in a meeting of all the stakeholders and it is better to inform each individually before the main meeting .
Grace fafiolu
Team 5
In communicating with the stalk holders of any project, you need to meet with them to know their expectations in the project at hand, give them necessary information that wil build their trust in the project and enhanced their agreement with the project