Communicating with stakeholders – DISCUSSION
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Communication is essential and very vital for a project manager, keeping the investors informed about the progress can go a long way during the setting up and finishing of the project. In situations where problems are encountered is important to discuss with stakeholders individually in other to avoid having doubts and distrust arising, i also agree with the project manager that suggested checking out the various options and possible solution.
My key take away from the discussion.
Have a written down communication plan.
Regular contact with those on the ground.
Do not be afraid to bring bad news to the table.
Constant communication with clients.
Communication is a vital part of every project. As project manager the flow of communication between the sponsor. Clients, team members and peers helps the project manager know when if everything is going on well, if project is running behind schedule or not.
Communication is a vital tool in projects.
I try as much as possible to communicate with my clients, on progress, delay in any form and risks in the project. This communication helps me build strong relationship and trust with my stakeholders.
I plan my communication before bringing it to the table, and I also have a written down communication with everyone on my team and I also encourage feedback, so I don’t appear to be a know it all.
According to the three project managers in the video, communication with stakeholders is critical to every project’s success. The most important people we need to keep communicating with are the investors because they are responsible for the initiative and funding of the project. And if there should be changes or additions, our constant communication will enable us to make the necessary adjustments. Moreover, if there is a need for additional pieces of equipment, it will be easily made available.
I will make sure I communicate with the investor every day so that we may be on the same page. And again, suppose there is a challenge, I will follow the advice of the project who said one must avoid dropping bad news in a general stakeholders meeting, as it could be disastrous. I would rather discuss it with different units individually before I bring the matter to the general table. Also, I must have personally done my homework so that I can come up with options concerning the challenge,
Communication is an essential skill for a project manager. A Project Manager needs to communicate effectively with stakeholders and always ensure to give progress report and feedback on a project because effective communication is a key to deliver a successful project.
Communication is key to success in project management. Just as the three speakers explained in the video. In my view, communication in project management is guided by four principles based on the three speakers.
Key Principles
1. Identify and analyze stakeholders: Determine who they are, their interests, expectations, and influence level. Don’t generalise the dissemination of information.
2. Develop a communication plan and style: Communication should be verbal and written for record purposes and future references. Outline stakeholder needs, communication channels, frequency, and responsible team members.
3. Transparency and honesty: Provide accurate, timely, and clear information.
4. Active listening: Encourage feedback and address concerns.
Develop Effective Communication Strategies
1. Regular updates and progress reports both in writing verbal, graphical and pictorial forms
2. Tailor communication to stakeholder needs and preferences. In other words, information should be disseminated based on roles and involvement to avoid ambiguity.
3. Use multiple communication channels (email, meetings, reports, phone calls)
4. Clarify expectations and requirements
5. Address conflicts and issues promptly. Don’t shy away from disclosing and discussing negative information. Bad news sometimes has its way of invigorating energy into actions. Above, master the art of presenting information.
As a project manager, I believe communication is very key, not just in project management but in all other fields. My experience as a secretary and personal assistant taught me that being able to communicate clearly with my boss, giving accurate details and information as to what we needed help made the job easier.
Timely communication is essential for a PM. Knowing exactly how to communicate Stakeholders is also very important and discussing bad news individually will help in arriving at a speedy solution.
Constant communication to keep everyone abress with progress on the project,changes that needs to be made in the course of the project.
Tailoring communication to soothe individual stakeholders based on their level of comprehension and individual differences.
Being sensitive to feedback to be able to ascertain their acceptance and reactions to your ideas and their level of supports to deliver the project.
Mastering the art of not shying away from bad news, and most importantly adapting to each stakeholders comprehension style thereby achieving active communication and participation of the stakeholders
Adapting to each stakeholders comprehension style there by achieving active communication and participation of the stakeholders