Communicating with stakeholders – DISCUSSION
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Effective communication with all stakeholders is key in all the phases of a project
From all points made by all three (3) speakers, I think a good PM needs to be proactive and understand the best communication skill that suites the team.. By doing that he stands in a better position to understand how its best to communicate with his team and stakeholders. So, I think knowing the best way to communicate with the people you’re working with is very important when trying to choose a communication skill as a project manager.
As suggested by all the speakers, the written communication style suits well in the institution I work with. The project managers always use available tools by leveraging various tools to facilitate communication, such as project management software, online collaboration platforms, email, instant messaging, video conferencing, etc. These tools help project managers communicate effectively with different stakeholders, share documents and updates, and track tasks and deadlines.
As said by the 3 speakers, the effect and importance of communication with the client and all the stakeholders cannot be over emphasized, however it is highly recommended that the project manager must be proactive to know the best approach to communicate to the stake holders and equally learn to think ahead by being able to consider all the solutions to any problems.It is enough to identify problems on projects, it is more expedient that the project manager must able to identify feasible solutions to any identified problem.
As a business owner into bakery, communication is very important.
we get orders from clients and we need to pass this information down to every department in other to plan and execute effectively.
Any mistake in communications causes a lot of problems leading to unattended orders or late delivery
Communication as stated in the video is key in project management. And in my case as a public servant in the policy planning and research department, effective communication plays a major role in the gathering up of data, either through direct interphase or documented records to allow for proper and adequate information on the state of the workforce, the effective roles of each section and or department in meeting the desired goals and objectives of the parastatal in line with prevailing government policy for the ministry as well as the proper feedback on the state of affairs of the workforce, so that programs developed are executed rightly and on time while also having program to train, educate and keep everyone with the best and up to date. This also helps the government plan ahead and keep abreast recent developments and react both proactively and reactively.
Effective communicating with Stakeholders, team members and clients involved in the the project is crucial to the success of the project.Also, ensuring timely methods of communication is key.
The first time I was appointed a leader to a team, I made alot of mistakes. Studying project management has enabled me to see my faults and improve on them.
Every project manager needs to have a good communication skill. Effective communication breeds trust and confidence among stakeholders and colleagues.
I learnt that to have a good communication, you need to plan using realistic time schedules, tailor your stories to fit each stakeholder, use key messages, use evidence & data, show care tell a good inspiring story, report problems and risks, get feed back and update each level of progress etc.
I learnt never to bring bad news for the first time in a meeting so as not to shock or surprise your stakeholders.
open and transparent communication with stakeholders is of paramount importance. Our stakeholders include government agencies, healthcare providers, patients, and community organizations, all of whom have a vested interest in our public health initiatives. By maintaining clear and honest communication channels, we can build trust, share vital information, and ensure that our initiatives are aligned with their expectations and needs. Regular meetings, reports, and feedback mechanisms help facilitate this transparent exchange of information.
Customizing messages is another vital strategy in our public health organization. Different stakeholder groups, such as medical professionals, policymakers, and the general public, require tailored messages to suit their diverse needs and levels of technical understanding. For example, when communicating about a new healthcare intervention, we provide detailed scientific documentation to medical professionals while offering simplified, jargon-free information to the public, focusing on the benefits and safety aspects of the intervention.
I work in a school as the team lead and I have to communicate differently with all the stakeholders; the school owner, Directors, parents, teacher, students, Ministry if Education officials and even support staff.
For example, my boss was very difficult for me to handle in the beginning because she wanted me to approach matters relating to teachers in a militant manner. She wants reports on the spur of the moment and I found myself not measuring up to her expectations.
Now, I’ve learned to be proactive and prepare reports that I deem necessary before she needs them. I’ve also managed our conflict about teachers by working directly with my direct subordinates to carry out their duties more effectively so that I don’t have to deal directly with the teachers at all.
It’s obvious the communication is very important in dealing with your clients or your customers and individuals at large in the society or an organization.
They made mentioned of constant communication with your clients, having a written down communication plan, inspiring them and also letting them know your vision, making sure you work according to the stipulated time schedule for the project, don’t being afraid of bringing your fears, challenges to the table which is very very important.
As an electrical engineer, communicate is the key to achieving good project. for instance our communication line involve using the communication types; verbal and non verbal. a communicator get good project.
Communication as a PM cannot be over emphasized. Especially to the sure the plan and expectations of the sponsor before beginning the project is still in order. This will help the PM make mistakes or starting all over a task already finished.