Communicating with stakeholders – DISCUSSION
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Effective communication is needed between the project manager and the stakeholders.
The project manager is attentive and responsive to all feedback from the stakeholders.
Proper detailing of communication is also good to have mapped out a better communication plan.
Having a written communication plan for your schedules is always good… especially relating to client and teams….
Clarity of Communication
A well-documented communication plan ensures that all stakeholders, including team members, clients, partners, and other relevant parties, have a clear understanding of how, when, and what information will be shared throughout the project.
As a baker communication is very important so as to know exactly what my client really want and how he wants it and Additionally, I would emphasize the importance of maintaining consistent communication with the the stakeholder who play a crucial role in monitoring and continuation the work.
Speaking regularly with all lines of control to be abreast with daily changes and or addictions to the project.
Being empathetic and a source of inspiration to workers.
Have a written communication plan.
Have a communication style according to each stakeholder’s needs.
It is also very necessary as a sales agent to anticipate the possible questions that customers may ask, in other to prepare convincing answers.
What works in my organisation is regular communication with sponsors, team members, stakeholders etc Weekly meetings are scheduled with the project team members as well as sponsor to keep track of the project progress and next up activities. WhatsApp group s were created for project team, project team and sponsors, project team , sponsor and stakeholders. All this communication lines contributed to the seamless running of the project and achievement of the project goals and objectives.
As a project manager, communication is the key cos it helps to foresee any problem that might come up. Never be afraid to state a bad news or issues where necessary in order for possible solution and ideas in solving that before it blows out of proportion. Also never bring a bad news on your first meeting. Also have a written down communication plan ,and discuss with tye stakeholders Individually. And finally always give a feedback, report things at every stage and level of progress so everyone understands and be on same page with you.
As a member of the sales team, it is necessary to give a daily report on sales progress so that whatever issue that needs to be addressed is addressed.
As a project manager you have to be open minded as that will guid your communication process and get people to do what is required because when you listen with an open mind you get to know your team better and you can get the better part of them in other to dish out a quality project in the end
As a PM in my organisation, an effective communication strategy would be to tailor my communication plan to individual stakeholders to ensure proper, clear and concise information dissemination. The video presenter mentioned types of stakeholders – analytical, action-oriented and people-oriented, and he mentioned the best communication approach for each one. Therefore, a comprehensive communication plan that is tailored to individual stakeholders will be communicated at the early stages of the project in order to identify and mitigate potential risks in the project and build better stakeholder relationships and networks
One of the best ways to managing a project effectively and excellently is communication. As a project manager it is necessary to communicate with your client and stakeholders in order to get detailed information on what exactly they are expecting at the end of the project. Most clients knows what the want but the problem encountered most of the time is how to communicate their ideas to the PM. So a project manager has to be sensitive enough to buy into the ideas the client first instead of rushing to pitch your ideas.
When there is a clear communication between the PM an stakeholders/Clients, then it is easy for the project to be carried out and detailed updates will be given to them.