Communicating with stakeholders – DISCUSSION
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Sometimes bad situation happen during a project that as a project manager, one may be tempted to hide such development by managing it without the knowledge of the other stakeholders. Often, situations like that could develop to a bigger problem that may jeopardize the success of the project if not discuss at the early stage(as it occurs). The suggestion for a project manager not to be afraid of bringing bad news to the table for discussion and possible solution is a worthy one. However, the project manager must be extremely smart in communicating such situation. It’s a good idea for the PM to pre-inform each stakeholder as he plan to meet the whole team so as to eliminate that element of surprise that may cast doubt on his ability to manage communication.
What works well for my organization is constant communication with the stakeholders backed up with pictures, graph, data etc. It helps for the stakeholders to be aware of what is happening and the stage of the project we are at and if any equipment or more finances is needed or if there are any issues and what plan is there to resolve the issue to enable us progress with the project.
Constant communication is the key and it helps build trust and transparency between you and the stakeholders.
You can’t be a successful Project Manager with a poor communication, it mean communication is the key skill every PM must possess at the first line.
A proficient project manager must possess excellent communication abilities when engaging with clients, stakeholders, and team members. Moreover, they should be adept at discerning the emotions and mental states of team members and clients, preparing agendas prior to meetings, and effectively interacting with stakeholders.
Planned communication is a good approach that sit well in my opinion. Engaging each stake holder in the way that is most applicable to them in their interaction with the project.
One great skill of a project manager is communication. This is to state that constant communication is vital and an integral part of a good PM, the team and projects as a whole.
With effective and constant Communication, the PM will know who to get back to either the Stakeholder or
any member of the team based on their body language.
Constant communication cannot be overstated as a PM. And do not be afraid to bring bad news to the table…. Key Responsibility is Effective Communication
The first quality of a good Project Manager is Communication. This is to reemphasize that constant communication is key to the success of the team and the project.
Recently, I had to run some radio announcements for a client. We had agreed the cost, number of slots and the payment strategy. However, I failed to confirm how to run the announcements, whether on a “buy now pay later” basis or on a “pay as you go” basis. So I went ahead with “pay as you go”. He paid, but I and my company lost.
This is what Project Management is emphasizing, that communication is important between the PM and clients and stakeholders, so that everyone can be on the same page as the project progresses and meet the timeline set for its completion.
With good communication, conflicts among clients and stakeholders can be detected and quashed in time to keep the project on track. In journalism, we break news; good or bad. One rule in PM is that we never be afraid to break bad news. News is news, so long as it’ll help the project succeed.
It’s all in strategic communication.
It is important to have targeted communication with each stakeholder to ensure the project runs smoothly. This type of engagement requires careful consideration, attention to detail, and thorough documentation. Our goal is to minimize any potential obstacles and ensure that the project is completed within the designated timeline and budget.
Being a problem solver as a PM and ensuring constant communications especially with sponsors is key for my field of profession.