Communicating with stakeholders – DISCUSSION
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As a project manager, it is crucial to establish clear and open lines of communication with stakeholders to ensure that everyone understands the project goals, expectations, and progress. This alignment facilitates collaboration, minimizes misunderstandings, and enables timely decision-making, ultimately contributing to the successful delivery of the project.
Communication is one of the most important skills for a project manager to have and they did a good job in communicating, it’s impossible to keep everyone on the same page without communication to make sure everyone understands their roles and responsibilities, and ensure that the project is running smoothly. As a project manager I should know how to communicate with my team members clearly, both orally and in writing.
Communication is a great skill to be worked on, Passing across the right information without being misinterpreted or other people getting a different meaning is a very good skill.
As a PM I have learnt that dropping a piece of bad news on a group of stakeholders is like dropping a bombshell and might not go well in the long run but you can do well by meeting them one by one and escalating the issues to them and this make me realize that communicating some information to the stakeholders as a group is determined by the kind of information we need to pass across.
Communication is emphasis much on by the speakers and I am wow by their communication skills and understanding.
As a project manager i agree that communication skills should be built more on and emphasis on as without it stakeholders involved in the activities of managing project or series of project will find it difficult to carry out a successful project and action plan
Communication will be one of the main skills they all worked on. In order to obtain thorough feedback from stakeholders, it is critical for project managers to recognize that good communication is essential, and that we should customize our communication approach to each stakeholder’s area of expertise.
The three project managers all demonstrated strong communication skills. However, the approach I’ve endeavored to adopt within my team focuses on developing a comprehensive communication plan. This plan outlines the recipients of communication, the timing of communication, the methods employed for communication, the content of communication, and strategies tailored to different team members’ needs and preferences. It’s essential to recognize that individuals within the team have varying communication styles and requirements.
Furthermore, effective communication extends beyond conveying positive news; it also involves addressing challenges and failures transparently. It’s crucial to articulate setbacks and collaboratively devise strategies for overcoming them. Transparency with stakeholders is paramount throughout this process.
What got my attention is what one of the project managers said. She said a project manager needs to have a communication chat. I believe this skill will me to be able to process my words and express it well. I need to know what to say, how and when to say them. I need to arrange and express my information or discussion with either the team members or the stakeholders without conflict.
More importantly, communication skill is very essential for project manager to execute a successful project.
The three project managers spoke really good, but the one I have tried to apply in my team work is setting or drafting a communication chat, stating who to communicate, when to communicate, how to communicate, what to communicate and also strategies in communication because, all team members or individuals are not the same. So I must have and know the right words to use when needed. Another thing is communication is not just all about passing goods news so to say but also passing bad new to the team like failure and how to come out of it. Just make sure u are very transparent to the stakeholders.
Since the stakeholders may not necessarily be knowledgeable about project planning, communication is therefore, key to a successful project. The Project Manager shouldn’t bring to the table at a first meeting, the problems so as not to discourage anyone from the outset. This doesn’t equal being clandestine about issues. After his own personal findings, thinking and development, he can then come back to the table and present the advantages and disadvantages of the steps, levels and all involving the project.
Also, communication with the stakeholders adequately, enable each member to be upfront and be willing to open up on their thoughts and progress on the project.
In conclusion, a project isn’t a one-man assignment, every stakeholder should be properly carried along as two or more good heads yield better results.
Communication is essential for ensuring clarity, alignment, and collaboration among team members and stakeholders throughout the project lifecycle.
An also in addition it helps to put every stakeholder on the project on the same page,thus reducing surprises and friction between team members and stakeholders.