Communicating with stakeholders – DISCUSSION
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Communication with stakeholders is key for the success of the project.
I will tend to support the second Project Manager in his style of communication.
The more informal method of communicating with stakeholders, tailoring your communication style to individual preferences has a way of making the stakeholders feel like a part of the process.
In this case the PM has created a connection with the stakeholders which will facilitate approvals as well as necessary changes as the project may require.
In my organization, a clear communication tailored to each stakeholder is important. Daily reporting, weekly meetings and reminders are ways to ensure timely and effective communications. It is important to have a communication plan mapped out.
Timely communication with stakeholders is key. For example
1. Daily progress report.
2. Physical or virtual daily/weekly review meeting to discuss project progress, address risks and make known the support required.
The communication plan can be written to show the processes involved, the risk management can be documented to reduce taking the same risk in the future.
If we want to use analytical process to express the process then we need to come up with data and evidence to convey the message to the stakeholder. The essence is to carry them along every step of the way. Just to be more professional, we can draft out a communication plan for this course.
In my situation, it’s important to adapt communication strategies to different stakeholders, just as project managers do. Some applicable strategies include:
Tailoring communication channels: Utilizing various mediums such as email, meetings, or reports based on stakeholders’ preferences and needs.
Customizing message content: Crafting messages that resonate with each stakeholder group’s interests, concerns, and knowledge levels.
Managing expectations: Setting clear expectations regarding project progress, outcomes, and potential challenges to ensure alignment and minimize misunderstandings.
Active listening: Actively listening to stakeholders’ feedback, concerns, and suggestions to foster trust and collaboration.
Building relationships: Investing time and effort in building strong relationships with stakeholders to enhance communication effectiveness and stakeholder engagement.
By implementing these strategies, I can effectively communicate with stakeholders and ensure their continued support and involvement in our research projects.
In my organization, clear and timely communication with stakeholders is key. we usually use various communication channels viz;
1. Daily progress report which is done via email to all stakeholders comprising of project progress per milestone, key risks and support required.
2. Various WhatsApp groups for instant updates and progress communication
3. Physical/virtual daily/weekly review meeting to discuss project progress, address risks and support required
As a project manager, communication with stakeholders is one of the major determinant of the success of the project.
It is even more important to prefer for every interaction in writing be it to the sponsor, client, peers or project team.
Before attending a reporting meetings, arm yourself with the likely questions to be asked then provide answers without necessarily trying to defend your position instead let them lead the discussion.
All speakers emphasised on communication but with different ways to communicate. Their plans of communication include the recipients, timing of communication, the different methods of carrying out the information, the content of said reports , tailoring said communication according to the recipients. Communication enables the project manager to envision problems within the project and adjust accordingly
We maintain an open line of written and sometimes oral communication in the execution of tasks. We ensure that the instructions or commands are clear and follow up tasks are better documented.
According to Bill Wooten, in communicating with stakeholders, he maintains the iterative approach. For Emanuele, building a communication map for each stakeholder is important. While Cathy emphasizes the need for written communication (report writing). Within the context of my organisation where multiple projects are being taken up at the same time, the iterative approach where the progress of the project is communication with each completed milestones.